Invoicing Specialist – France

Why Join Us?

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient’s journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.

About the Job

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Clinical Operations. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

Main Responsibilities

• Set up contract financial tables in the trial management tool.
• Ensure the accuracy of settings to guarantee compatibility with billing and patient management.
• Prepare pre-invoices for costs, additional costs, and offsets, and follow up until invoice issuance.
• Guarantee re-invoicing to the sponsor when applicable (overnight stays, de-archiving, etc.).
• Monitor and report invoicing and payments using a dashboard.
• Ensure QUALIAC is suitable for tracking invoices and transferring billed amounts.
• Follow up on unpaid invoices and initiate necessary actions.
• Assist the DAGF with cash reconciliation operations.
• Contribute to the preparation of invoicing and payment reports for the DRC and committees.
• Transmit financial data to the contracts and invoicing manager.